Setting Up Out-of-Office Messages in Outlook

Learn how to set up email to respond to incoming email with your out-of-office message.

In the right place? See also Setting Up Out-of-Office Messages on Outlook Web Access.

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1. Start your setup.

• In Outlook, click on File, Info then select Automatic Replies (Out of Office).
• Click on Send Automatic Replies and check the Only send during this time range check box.
• Specify a start and end time for the reply to activate and deactivate using the Start time and End time fields.
• Enter a message in the Inside My Organization field. This message will be sent to internal UCSD email addresses.

2. Auto reply to external email addresses.

• Click on the Outside My Organization tab.
• Make sure Auto-reply to people outside my organization is checked.
• Enter the message that will be sent to external (non-UCSD) email addresses.
• Click on OK.

3. Deactivate out-of-office automatic replies.

• Click on File, Info, then Automatic Replies.
• Click on Do not send automatic replies.
• Click OK.